FACILITATOR & DISTRICT TEAM TOOLKIT  |  DEC 2026 – MAY 2027

From Portrait to Practice: Building Local Assessment Systems Together

A six-month, product-focused design laboratory for New York district teams. Participants bring existing curriculum, collaborate with peers, test practical changes, and leave with usable local assessment tools.

Common design spine

  1. Existing curriculum
  2. Mini-Mastery
  3. Unit PBA
  4. Portfolio evidence
  5. Teacher-confirmed feedback
  6. Continuous improvement

Trained teams may add interdisciplinary capstones; high schools may extend evidence into CTE, community-based, career-connected and work-based learning.

FOUR COORDINATED STRANDS

A shared purpose. A path for every team.

Leadership

Superintendents • district leaders

Local assessment governance, public engagement, labor partnerships, evidence systems, and implementation roadmaps.

District leadership team

High School

Grades 9–12 • Classes of 2028 & 2029

Near-term graduation-transition readiness, PBAs, portfolios, CTE and career-connected learning.

High school students

Middle School

Grades 6–8

Grade-band progression, 5–7 minute Mini-Mastery, grade-level PLC maps, unit PBAs, and transition readiness.

Middle school students

Elementary

Grades K–5

Developmentally appropriate early competencies, observation, student voice, formative evidence, and family partnerships.

Elementary school student

Program commitments

FormatMember commitmentMinimum end-of-CoP output
Six monthly sessions60 minutes/month + practical between-session workOne implemented or field-tested artifact per team
Quarterly cross-strand sharingA peer review and end-of-year showcaseA shareable, improved artifact with reflection
District team participationRecommended 2–4 people, including a decision-makerNamed owner, next-90-day plan and a local next step

POLICY COMPASS

What districts should plan for now

Use official NYSED guidance as the source of truth. Proposed changes must not be described as already-effective requirements.

STUDENT GROUP2026–27 STATUSCoP DESIGN IMPLICATION

Class of 2028(current grade 11)

Proposed transition to one diploma and sunsetting passing requirements for Regents exams for graduates beginning Jan. 2028, pending regulatory action.

Counselors verify current requirements; build a local assessment inventory and student/family FAQ.

Class of 2029(current grade 10)

Same proposed graduation transition; more time to pilot PBAs, portfolio routines, and career exploration.

Build coherent grade 10–12 learning and assessment pathways.

“2029 Cohort”(enters grade 9 in fall 2029)

Distinct from graduating Class of 2029. This entry cohort is slated for the full PoG-aligned competency framework and universal transcript.

Middle schools prepare progression and handoffs; high schools develop future system capacity.

Do not confuse PoG with other adopted instructional timelines

ADOPTED CONTENTHIGH SCHOOLMIDDLEELEMENTARY

Personal finance education

2026–27

2026–27 (grades 5–8)

2027–28 (K–4)

Climate education

2027–28

2027–28 (grades 5–8)

2028–29 (K–4)

These adopted content timelines create useful curriculum entry points. They are not a statewide requirement to implement PoG in every classroom in 2026–27.

Six official PoG attributes

Academically
Prepared
Creative
Innovator
Critical
Thinker
Effective
Communicator
Global
Citizen
Reflective &
Future Focused

THE SIX-MONTH JOURNEY

Program rhythm: six sessions, shared outcomes

Recommended launch: joint orientation in December 2026; monthly working sessions through May 2027.

TEAM WORK PRODUCT / COMMON LEARNING CYCLE

01

DEC 2026

Team charter + one priority challenge

Kickoff: define district problem, baseline, state timeline, CoP norms

02

JAN 2027

Curriculum-to-competency map

Audit existing curriculum and assessments; map to PoG

03

FEB 2027

Prototype task + success criteria / rubric

Design Mini-Mastery routines and one rigorous PBA; cross-strand peer review

04

MAR 2027

Portfolio/evidence protocol + revised task

Plan evidence capture, student voice, student supports, and scoring calibration

05

APR 2027

Student-work learning note + 90-day sprint

Field-test, review evidence, and plan implementation with stakeholders

06

MAY 2027

CoP showcase pack + next-year commitment

Showcase: artifact, improvement story, and scaling commitment

Member support between sessions

  • One shared resource hub organized by strand and artifact type; store de-identified exemplars only.
  • A 30-minute optional office hour twice monthly for curriculum design or product support.
  • One concise follow-up within 48 hours: decisions, artifact links, next experiment, open policy issues.
  • Quarterly cross-strand showcases and peer connections among BOCES and districts.

STRAND PLAYBOOKS

Choose your working lens.

STRAND PLAYBOOK / 01

Leadership: Superintendent & District Teams

Driving question: How does a district build a trusted, coherent local assessment system that lasts beyond the launch year?

Recommended team
Superintendent or designee; curriculum/assessment leader; principal; teacher and association representatives; optional BOCES, student and family advisors.

CoP Team Charter & Problem of Practice template

Six-session leadership workplan

Session DESIGN CHALLENGE OUTPUT
1 Establish a shared PoG vision, baseline, and decision rights District purpose + leadership charter
2 Inventory existing assessments, instructional initiatives, and burdens Local assessment system map
3 Co-design coalition / town hall meeting participation with teachers/unions, students, families, local employers, local universities/colleges Stakeholder/union engagement map
4 Agree on learning evidence standards, scoring moderation, equity and privacy Assessment and data governance principles
5 Plan tiered teacher development, time, budget, support and dashboard Year-one operating plan + KPIs
6 Rehearse board/community presentation and agree on next decisions Board-ready executive brief + 90-day priorities

What your team will build

  • District Local Assessment Design Charter: outcomes, assessment types, rubric approach, decision rights and exclusions.
  • Coalition map: school board, teacher association, parents, students, industry, higher ed, community and BOCES.
  • Three-horizon plan: immediate 90 days; next school year; longer-term 2029 entry-cohort alignment.

Questions your team will explore

  • What will teachers stop doing, simplify or integrate so this is not extra work?
  • Which student groups currently lack access to authentic projects or career experiences?
  • What decisions require formal labor consultation or bargaining?
  • How will our community influence the system rather than merely endorse it?
YOUR FINAL STRAND DELIVERABLE

A concise local assessment charter, coalition governance map, baseline scorecard and 90-day plan.

SHARED QUALITY STANDARD

What every strand must agree on

The local assessment strategy is a coherent system of evidence for different purposes, not simply a collection of PBAs.

Shared evidence workflow

Plan → Practice → Demonstrate → Capture → Reflect → Review → Improve

Capture evidence only where it adds instructional value. Keep academic standards and PoG rubric ratings identifiable. AI suggestions must cite artifact evidence, and an educator confirms consequential judgments.

Five-component assessment design test

Test / Quality Check

1. Standards & relevance

Does the task assess important disciplinary learning and an authentic PoG micro-skill?

2. Fair opportunity

Are choices, language supports, accommodations and access designed in from the start?

3. Observable evidence

What student product, explanation, process or observation supports each rubric claim?

4. Consistent review

Can different educators interpret the rubric consistently? Is there a calibration process?

5. Useful feedback

Can students act on feedback, revise and show growth?

AI and data safeguards

Require district-approved tools and data processing; FERPA and applicable New York student privacy compliance; consent/notice as required; human review; bias/error checks; data minimization; and no public release of identifiable student artifacts. CoP exemplars should be de-identified or wholly synthetic.

THE FACILITATOR & DISTRICT TEAM TOOLKIT

Start with tools.
Leave with your own.

Six printable templates support the work, from a team’s first problem of practice to its next 90 days of implementation.

T1

CoP Team Charter & Problem of Practice

Define your district’s problem of practice, team roles, first artifact, and success by May 2027.

Download template
T2

High School Cohort & Guidance Change Log

Track policy status, source dates, district actions, and cohort-specific questions.

Download template
T3

Curriculum-to-PoG & Mini-Mastery Mapping

Connect an existing lesson to an observable PoG skill, a Mini-Mastery routine, student evidence, and feedback.

Download template
T4

Performance Task Canvas & PLC Coverage Map

Plan an authentic unit task, success criteria, accessible response options, and competency coverage across subjects.

Download template
T5

Evidence, Student Reflection & Scoring Calibration

Review artifact evidence, student reflections, rubric judgments, and educator-confirmed decisions.

Download template
T6

Coalition & 90-Day Implementation Sprint

Map stakeholder voices, assign owners, and plan a manageable 90-day implementation sprint.

Download template

BEFORE YOUR TEAM BEGINS

A few practical
questions.

Program commitments and guidance drawn from the district team toolkit.

Who should participate?

Recommended 2–4 people, including a decision-maker. One district team may participate in multiple strands.

What is the time commitment?

Six monthly sessions. 60 minutes/month + practical between-session work. A 30-minute optional office hour twice monthly for curriculum design or product support.

What will our team leave with?

One implemented or field-tested artifact per team. A shareable, improved artifact with reflection. Named owner, next-90-day plan and a local next step.

Do we need to create a separate curriculum?

Participants bring existing curriculum, collaborate with peers, test practical changes, and leave with usable local assessment tools.

How will student evidence be protected?

Require district-approved tools and data processing; FERPA and applicable New York student privacy compliance; consent/notice as required; human review; bias/error checks; data minimization; and no public release of identifiable student artifacts. CoP exemplars should be de-identified or wholly synthetic.

OFFICIAL GUIDANCE & RESOURCES

Explore the official NYSED guidance.

Use official NYSED guidance as the source of truth. Proposed changes must not be described as already-effective requirements.

👋 Hi! Got any questions?×