Data-Driven Family Engagement Tools for Head Start and State Preschools

Learning Genie is an app for ECE educators and family service workers for Distant Learning and Family Engagement including tracking in-kind. During the COVID-19 crisis, Learning Genie offers free tools till the end of 2020 under a grant (or in-kind) to support all ECE agencies for Distance Learning and track school readiness outcomes.


Learning Genie also provides a useful application for portfolio-building. The portfolio tracking and tagging systems could be readily applied to DRDP 2015, Florida VPK, Head Start (HS), Early Head Start (EHS), Montessori, and other state or private-backed assessment tools.

Privacy Policy

Effective Date: March 21st, 2024

To view prior versions, click here.

At Learning Genie, we respect your privacy and understand the importance of the information you entrust to us. This Privacy Policy describes our practices concerning the information we collect from you when you use our service via this website or any Learning Genie mobile application.

If you register to use our service, you will be required to confirm your understanding of and agreement with this Privacy Policy. Therefore, we strongly suggest that you read it and contact us if you have any questions.


1. Third-Party Terms of Service and Privacy Policy Resources

Learning Genie’s products and services may include services from third parties. By using Learning Genie, you accept the associated conditions, terms, and policies of these external entities, which include but are not limited to:

  1. Youtube API Services: Learning Genie uses the YouTube API to enhance our services’ features. Your usage signifies agreement to the conditions, terms, and policies of Google (Alphabet Inc.), YouTube (Google LLC), and YouTube API Services (Google LLC).
  2. Google Cloud: We use Google Cloud services for various features, including but not limited to translation services. By using Learning Genie, you agree to Google’s Privacy Policy.
  3. AWS: Amazon Web Services (AWS) is used by Learning Genie for secure data storage and management. AWS’s privacy policy applies to the data managed by their services.
  4. Microsoft: Certain functionalities of Learning Genie are powered by Microsoft services, your interaction with these implies acceptance of Microsoft’s Privacy Statement.
  5. Vimeo: Vimeo’s API is integrated within Learning Genie for video-related functionalities. Your interaction with these features implies consent to Vimeo’s Privacy Policy.
  6. OpenAI: We incorporate OpenAI’s advanced AI technologies to provide a smarter and more responsive service. Your use of these features implies consent to OpenAI’s Privacy Policy
  7. QuickBlox: We use QuickBlox for real-time communication features. Your use of these functionalities signifies your acceptance of QuickBlox’s Privacy Policy.

2. New Technologies and Partnerships

These applications, including parent progress reports, unit planners, and adapted learning experiences for classes and individuals, are designed with privacy and security at the forefront. We ensure that no personally identifiable information (PII) is used in these applications and sent through the large language model (AI model). Instead, we use non-identifiable, system-generated IDs for data processing.

3. AI Safety, Security, and Compliance

To ensure the safety and security of our AI implementations, Learning Genie AI has undergone rigorous testing and review by, a third-party AI security company. This includes comprehensive architectural reviews, knowledge-base assessments, and adherence to legal and regulatory standards, including FERPA, SOPIPA, and the California Education Code. Our commitment to AI safety and anti-bias is paramount, and we continuously work to maintain and improve our standards.

4. Collecting and Using Your Personal Data

This policy describes the types of information we collect when you use our service, how we use and protect that information, how long we retain it, and with whom we share it. It also explains what your rights and options are as they pertain to privacy. By visiting this website or using our service, you consent to our collection and use of your information as described in this Privacy Policy.

We collect two basic types of information:

  • Personally Identifiable Information (PII): PII is information that personally identifies one individual from another. This information is voluntarily provided to us by you when you register on our website to use our service.

  • General Information: General Information consists of information that is anonymous in nature and does not identify you as an individual. This includes your computer IP address, unique mobile device identifier, browser type, ISP or carrier name, and the URL of the last web page you visited before visiting our website.

We use the PII we collect from and about you to facilitate your use of our service and to interact with you on a personal level. We also use your PII to provide insights into how you utilize our service so that we may develop additional functionality.

5. How We Share Information

We will not sell, lease, or otherwise share any of your or your children’s PII to or with any third party or entity except in the following circumstances:

  • If you specifically request and authorize us to share PII.

  • If you utilize our service in a manner that requires the sharing of PII (e.g., transmitting reports to other users).

  • If requested or required by law enforcement authorities, courts, or regulators.

6. How We Protect Information

We take the security of your Personally Identifiable Information (PII) seriously and use appropriate technical and organizational measures to protect PII against unauthorized or unlawful processing and against accidental loss, destruction, or damage.

Our website uses Secure Socket Layering (SSL) to encrypt information including user login and password, user account content, and other sensitive data. We also employ a generally accepted standard of technological security for the purpose of protecting all information provided by visitors from misuse, loss, or corruption. We deploy our backend through Amazon Web Services (AWS) and use Virtual Private Cloud (VPC) to hold and separate our data from Amazon’s public cloud. On our backend server, we use security tokens to communicate and verify the requests sent to our back-end API service. Access to PII is limited to those employees who reasonably need access to it to operate the Service.

However, no security system can be 100% effective, and we cannot completely guarantee the security of any information we may have collected from or about you. If there is a breach of security, we will post a notice through the service and attempt to notify you via email so that you can take reasonable protective steps.


7. Your Control Over PII
You have the right to decline to share certain elements of PII that we ask you to provide, but please note that doing so may limit your use of certain features and functionality of the Learning Genie Service. You may edit or delete your account information and submissions at any time by accessing your account through the Service or contacting our support team ( All of your PII will be deleted from our database when the account is closed.
8. How Long We Keep Information

Learning Genie will store the data for five years per the user’s license requirement or delete the account upon user request. For database backups, AWS performs a daily backup and stores it for up to 30 days. Learning Genie will retain the backups twice a month. Please refer to our data security manual for details. We may also choose to anonymize certain information you provide to us so that it can no longer be attributed to you if we would like to retain it for longer periods of time.


9. Tracking Technology and Do-Not-Track Requests

We do not currently employ any technology that enables us to track your online activities over time and across third-party websites, nor do we plan on doing so in the future. As we do not employ tracking technology, we offer no response to Do-Not-Track requests transmitted by web browsers.


10. Children Under 13

Our service is not intended for users under the age of 13, and we do not knowingly collect any personal information from children under 13. If we become aware that a person submitting information is under 13, we will attempt to delete the information as soon as possible.


11. For California Users

Residents of California may request information regarding the types of personal information we share with third parties for direct marketing purposes, and the identities of the third parties with whom we have shared such information during the immediately preceding calendar year. Further, in compliance with the California Online Privacy Protection Act (CalOPPA), please be advised that there is no identity verification requirement to access this site, and all users can visit this site anonymously, but visitors must register to access the Service.


12. Changes to this Privacy Policy

We reserve the right to amend, alter, or otherwise change this Privacy Policy at our sole and absolute discretion. If we make any changes regarding the use or disclosure of PII, we will inform all registered users by email notifications and post a notice of the new policy from the privacy link on our website.


13. Questions

If you have any questions about our online privacy policy, please contact us. We respect your rights and privacy and will be happy to answer any questions or concerns you might have. You may direct any such questions by writing to Data Security and Compliance Director, 5860 Owens Ave, suite 250, Carlsbad CA 92008, or sending an email to